Grantham College Reduces Print Fleet from 150 to 60 Devices, Cutting Costs by 60%

Grantham College serves approximately 1,000 full-time and 3,000 part-time students. The college wanted to “print less where possible” while maintaining the reliability needed to support a large and active campus community.

The Challenge

With an estate of 150 devices and annual print costs of £100,000, the college needed to consolidate its devices, reduce costs, encourage a culture shift towards less printing, and give staff and students better tools to manage their print usage.

The Solution

Following a comprehensive audit, Toshiba recommended consolidating the device network into strategic print hubs using advanced multifunction printers integrated with PaperCut management software. Centralised print areas with secure print release were introduced, enabling departments to track usage patterns and adopt paperless alternatives.

The Results

• Fleet reduced from 150 devices to 60 — a 60% reduction
• Annual costs reduced from £100,000 to £40,000 (60% saving)
• Cultural shift toward reduced printing and increased scanning
• Staff and students actively using print-release and scan features
• Fully managed service with ongoing support and just-in-time toner supply