Qualsafe Reduces Print Costs and Accelerates Digital Transformation with Toshiba

Qualsafe is a UK-based learning materials provider serving over 8 million learners across 2,500+ training organisations including NHS Trusts, councils, universities, and colleges. Facing warehouse inefficiencies and excessive toner expenses driven by inadequate desktop printers, Qualsafe partnered with Toshiba to address the issue.

The Challenge

With multiple warehouse desktop printers causing inefficiencies and four office MFPs consuming excessive toner, Qualsafe needed to consolidate and optimise its print estate while enabling a broader digital transformation — including transitioning from printed certificates to e-certificates.

The Solution

Following a comprehensive audit, Toshiba recommended robust MFPs to replace the warehouse desktop fleet and reduce office devices from four to two. Cloud migration of invoices, purchase receipts, and delivery notes was facilitated alongside the print estate modernisation.

The Results

• Warehouse desktop printers replaced with optimised Toshiba MFPs
• Office printing devices reduced from four to two
• Transition from printed certificates to e-certificates completed
• Invoices and delivery documentation migrated to cloud services
• Improved warehouse dispatch efficiency for increased shipment volumes
• Significant reduction in overall printing costs