University of Gloucestershire Cuts Printer Fleet by Over 50% with Toshiba Managed Print

The University of Gloucestershire is a leading comprehensive university in the South West, serving 12,000 students and 1,500 staff across four campuses in Cheltenham and Gloucester. Committed to carbon net zero by 2030, the university is a pioneer of sustainability in UK higher education — and was the first to replace its printed prospectus with a digital version in 2019.

The Challenge

As a NEPA2 (National Education Printer Agreement 2) member, the university engaged Toshiba — the top-ranked supplier on the framework — following a comprehensive audit. The goal was to streamline a sprawling print estate while supporting digital assignment submission and reducing overall print volumes significantly.

The Solution

Toshiba implemented digital platforms for online assignment submission, enabling students to scan and upload files directly to OneDrive. A major consolidation of the printer fleet across all campuses was delivered with minimal disruption, backed by PaperCut software providing automated reporting across all departments.

The Results

• Over 50% reduction in printers across the entire estate
• Significant decrease in IT support calls from staff and students
• Reduced overall print contract expenses
• PaperCut reporting eliminated manual data entry and reworking
• Departments and students automatically track budgets and usage

“The Toshiba team did a fantastic job, preparing everything in advance, so there were no delays in the process.”

Paul Harris, University of Gloucestershire